Features
Everything My Agent Called does
Here's the whole system, section by section. If you'd like to see any of it working, book a demo.
Your client list
Everything about each client in one place.
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Client profiles
Playing age, height, location, skills and their Spotlight link, with search and filters across the whole list.
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Credits and CVs
Film, TV and theatre credits for each client, and a CV that downloads as a PDF on your letterhead.
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Headshots and files
Headshots, CVs and other files kept privately on the client's record.
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Agents and commission
A client can have more than one agent, each with a share of the commission.
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Availability
Who's free over the coming weeks, for the whole agency or just your own clients.
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Representation requests
Keep track of performers asking to join your books.
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Contacts and companies
Casting directors, producers, directors, writers and their companies, each with a history of your dealings.
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Notes
Notes on clients, contacts and companies that save as you type, with formatting, lists and checklists.
The casting pipeline
From the first submission to the booking.
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Projects and roles
Each production with its roles, and its casting director, director and writer linked.
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Submissions
Put one client or several forward for a role, and see each submission's stage at a glance.
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Availability checks
Record who asked about which client, then follow the check from Checking to Checked to Complete, with a reminder when it's time to chase.
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Auditions, self-tapes and meetings
Times, places and notes, marked done, cancelled or no-show afterwards.
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Recalls and pencils
Log recalls and pencils, then confirm or release them.
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Offers
Accept an offer and the job is created and booked. Decline it and the submission closes.
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Scripts and sides
Attach scripts and sides to a project, a role or a contact.
Bookings and the diary
What's booked and what's coming up.
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Jobs
Each booking with its dates, even when they aren't back to back, and the people working on it.
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Contracts
The engagement contract kept with the job.
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Diary
The next three weeks in one list, with a feed you can add to Google or Apple Calendar.
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Calendar
The whole agency's month on one screen.
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Dashboard
Your day on one page, including the checks to follow up and the clients and projects you've pinned.
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Tasks
Give a task to anyone in the agency.
Money
For owners and finance staff only.
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Invoices
As many lines as you need, with VAT for each line and a PDF on your letterhead.
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Payments and remittances
Record a payment and the client's remittance is worked out: the fee, less commission, less VAT on the commission.
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Client statements
A statement for each client that you can print, mark as paid or void.
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Commission splits
Share commission between a client's agents, and change the split for a single job.
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Reports
Fees, commission and how many submissions turn into bookings.
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Overdue invoices
Invoices past their due date flag themselves.
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Sage Accounting
Send invoices to your Sage business one at a time, in bulk or automatically, and bring payments back.
Your clients' side
What your clients see.
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Client portal
A login for each client to see their own auditions, castings and statements, answer availability checks and update their contact details.
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Branded emails
Emails to clients and your team carry your logo and colour, and link to your agency's own address.
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Audition emails
Send a client the details of an audition by email.
Your agency's look
Your name and colours throughout.
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Your own address
Your agency signs in at its own address, like youragency.myagentcalled.com.
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Logo and colour
Your logo and colour across the system and the client portal.
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Sign-in page
Your team and clients sign in on a page with your logo.
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Letterhead
CVs and invoices download as PDFs on your letterhead.
Connections
Links to the tools you already use.
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Dropbox
Link each client's Dropbox folder and play their tapes and photos from their page.
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Your website
Change a client's profile and credits once, and your WordPress website updates to match.
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Phone system
With a Yeastar phone system, click a number to call it, see who's calling, and keep a log of calls.
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Mail and texts log
A record of the emails and texts with each client and contact.
Running the agency
Who sees what, and keeping it safe.
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Roles
Owner, admin, finance and agent. Money is for owners and finance, and agents see their own clients in full and everyone else's in outline.
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Team invites
Invite people by email and they set their own password.
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Agent filter
Narrow lists, the diary and the calendar to one agent's clients.
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Only the parts you use
We switch off anything your agency doesn't need, so it isn't in the way.
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Search
One search box for clients, contacts, projects, roles and jobs.
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On any device
Works in the browser on a phone, a tablet or a computer.
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Security
A separate database for each agency, optional two-step sign-in and a log of every change.
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Exports
Clients and invoices as spreadsheets, or the whole agency as one file.
See how your week would look in it
Book a demo and we'll walk you through a casting call, a booking and a payment in My Agent Called.